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Budget Analyst

Salt Lake City, Utah
Job Type
7 Sep 2022

Open Date 08/25/2022

Requisition Number PRN32036B

Job Title Budget/Planning Analyst

Working Title Budget Analyst

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday Friday, 8:00 am 5:00 pm

VP Area U of U Health - Academics


Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $39,300 to $64,349

Close Date

Open Until Filled Yes

Job Summary

Job Summary

Responsible for clinical trial budget preparation, negotiation, monitoring, and reconciliation. Aides in providing an institutional safeguard to ensure clinical research study budgets comply with applicable federal, state, and local laws, national guidance, and regulations related to clinical research budgeting and billing while streamlining the clinical research study activation timeline. Performs a comprehensive Centers for Medicare & Medicaid Services ( CMS ) Coverage Analysis in accordance with Medicares Clinical Trial Policy ( NCD 310.1) on clinical research protocols with billable services. Ensures accurate determinations of research patient billing compliance to mitigate institutional risk. Maintains comprehensive documentation of all CMS Coverage Analysis grids and systems for tracking in the institutional Clinical Trials Management System ( CTMS ).

Maintains, utilizes, and updates data collection in CTMS for use in gathering and compiling information, preparing reports and analyses, as required for financial management of clinical trials. The incumbent serves as a technical expert and ensures coverage analyses are compliant with all relevant regulations and serves as the internal first line contact for compliance issues.

The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy, education, research, and clinical care. For more information about the Department of Pediatrics, please visit: . Mutual respect and appreciation are highly valued in the department.

The University of Utah offers a comprehensive benefits package including:
  • Excellenthealth care coverage () at affordable rates
  • 14.2% retirement contributions (\_401aPlan.php) that vest immediately
  • Generouspaid leave time ()
  • 10 paid Holidays per year
  • 50% tuition reduction () for employee, spouse, and dependent children
  • Flex spending accounts ()
  • Free transit on most UTA services
  • Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
  • Growth and professional development opportunities
Additional benefits information is available at


Essential Functions
  • Performs comprehensive and independent review of all documents related to clinical trial research study funding, including the research study budget, protocol, contract, informed consent, and other supporting core documents.
  • Identifies clinical trial research budgetary components.
  • Completes coverage analysis to determine if clinical trial is a qualifying clinical trial according to CMS guidelines
  • Finalizes clinical trial research study budgets and prepares for negotiation process.
  • Analyzes clinical research study budgets; reconciles monthly against actual principal investigator and coordinator effort and other expenses; and reports reconciliation results.
  • Reviews the budget section in clinical trial agreements and provides mentorship to junior staff to set up sponsor invoicing schedule to request reimbursement from sponsors and participant visit schedule to reconcile against capitated payments.
  • Reviews billing processes and analyzes billing error trends, reports on findings, and issues recommendations for improvement.
  • Other related duties as assigned.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelors degree in finance, accounting, economics, or a related field, or equivalency; two years of related experience; basic understanding of accounting principles, analytical techniques, and statistical methods; working knowledge of spreadsheet applications; and demonstrated human relations and effective communication skills required. A familiarity with maintaining and updating computerized databases and experience in higher education financial areas is preferred.


  • Masters degree in finance or business administration
  • Working knowledge of MS Excel and MS Access
  • Billing or budgeting database user experience
  • Collaborative and customer service oriented
  • Ability to digest, interpret and share complex information in digestible ways
  • Ability to complete checklists and follow job aids consistently
  • Strong problem-solving skills
  • Adjusts quickly to new information, processes, and shifts in assignments and priorities
  • Ability to translate protocols into budgets and billing plans
  • Self-motivated and takes appropriate initiative to research and investigate issues
  • Ability to accept guidance and receptive to feedback
  • Effective communication skills, both oral and written
Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veterans status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

Online reports may be submitted at

For more information:

To inquire about this posting, email: (%) or call .

The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS post-retirement rules and restrictions..... click apply for full job details
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  • Job Reference: 706407927-2
  • Date Posted: 7 September 2022
  • Recruiter: University of Utah
  • Location: Salt Lake City, Utah
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent